How To Put PDF Into Word - Seamlessly Combine Your Files

04 Jul, 2025

Why would you want to put PDF into Word?
What are the main ways to put PDF into Word?
How to put PDF into Word as an object?
Can you put PDF into Word for editing?
What about putting PDF into Word in Office 365?
Should you link or embed when you put PDF into Word?
Putting PDF into Word as a picture?
A few tips before you put PDF into Word.

Bringing different document types together into one spot can make your work life quite a bit smoother, it's almost a given these days. Imagine having all the bits and pieces of information you need, whether they started as a PDF or a regular Word file, all living happily in a single document. This simple action can truly help you organize things better and present your thoughts in a more complete way.

There are many times when you might find yourself needing to take information from one place and place it into another. Perhaps you have a report in a PDF format, and you want to add it as a section to a larger document you're building in Word. Or, you might just want to keep everything tied together for easy sharing, you know, so everyone has the same complete package. That kind of convenience, honestly, makes a big difference.

The good news is that putting a PDF into a Word document isn't nearly as difficult as some folks might think. There are, in fact, a few straightforward approaches you can take, depending on what you're hoping to achieve with the finished document. We'll walk through some common methods to help you get your files arranged just the way you want them, basically.

Why would you want to put PDF into Word?

People often ask why they would even want to put a PDF into a Word document. Well, it typically comes down to wanting to keep things tidy and easy to share. You might have, say, a set of instructions or a brochure saved as a PDF, and you're building a larger project document in Word. Instead of sending two separate files, it's often more convenient to have that PDF content right there within your Word file, sort of like a complete package. This helps when you're trying to add extra details or resources to your main text, which is pretty useful.

Another reason someone might want to put a PDF into Word is for editing. Sometimes, you get a PDF and realize you need to change some of the words or maybe update a table. If you can bring that PDF content into Word, it often becomes something you can actually work with, rather than just look at. This makes it much simpler to refine information or update figures without having to start from scratch. It's a way to combine two documents into one cohesive file, so.

What are the main ways to put PDF into Word?

When you're thinking about how to put a PDF into a Word document, it's helpful to know there isn't just one single path. The approach you pick usually depends on what you plan to do with the PDF once it's inside your Word file. Do you just want it to be there, like a picture you can look at, or do you need to be able to change the words and numbers within it? Knowing your goal will help you choose the best way to go about it, actually.

There are, in some respects, a few main techniques people use for this. You can make the PDF appear as a fixed picture, or you can bring it in so that you can alter its contents. Some ways involve embedding the PDF, making it a part of the Word file itself, while others might involve a sort of conversion process. We'll go over some common scenarios and how to handle each one, just so you know.

How to put PDF into Word as an object?

One common way to put a PDF into a Word document is by treating it as an "object." When you do this, the PDF sort of becomes a self-contained item within your Word file. It's a bit like placing a picture or a chart into your document, but instead, it's your PDF. This method is often chosen when you want the PDF to be present but don't necessarily need to change its text right there in Word, you know.

To use this approach, you typically go to the "Insert" menu in Word and look for an option that lets you put in an "Object." From there, you can pick your PDF file. What usually happens is that the first page of your PDF will show up in your Word document. If someone clicks on that image, it often opens the full PDF file in its original program, like Adobe Reader. This is a pretty straightforward way to put PDF into Word without making its contents directly editable.

Can you put PDF into Word for editing?

Many people want to put a PDF into a Word document because they need to make changes to the content. If your goal is to be able to edit the words, tables, or images that were originally in the PDF, then simply inserting it as an object might not be enough. Luckily, there are ways to bring the content over so that it becomes something you can actually work with in Word, which is pretty handy.

One of the easiest ways to get editable content when you put a PDF into Word is to open the PDF directly using Word itself. Newer versions of Word, like Word 2013 and later, have a pretty good ability to convert PDFs into an editable format. You simply use the "File" and then "Open" command, and pick your PDF. Word will then try its best to turn that PDF into something you can type into and change, basically.

Another approach, especially if the PDF is selectable and only has a few pages, is to just copy and paste. You can open the PDF in its usual viewer, highlight the text or images you need, and then paste them right into your Word document. This works well for smaller bits of information you want to put PDF into Word, but it might not keep all the original formatting perfectly, so.

What about putting PDF into Word in Office 365?

For those who use Microsoft 365, which includes Word along with other tools like Excel and OneNote, the process of how to put PDF into Word is quite smooth. The capabilities for handling PDFs have really improved over the years within this suite of programs. You'll find that many of the general methods apply, but there are also some neat ways built right into the system, you know.

Within Microsoft 365, a very common way to work with a PDF you want to put into Word for editing is to use the "File" and then "Open" option. Just like with standalone Word versions, this lets Word try to convert the PDF into an editable document. Once it's open in Word, you can then copy the content you need and paste it into another Word file, or simply save the converted document. It's a really good option for getting content out of a PDF, honestly.

Should you link or embed when you put PDF into Word?

When you put a PDF into a Word document, you often have a choice between "embedding" it or "linking" to it. These two options seem similar at first, but they work quite differently and are useful for different situations. Understanding the difference helps you pick the right way to include your PDF content, so you get the result you're looking for, that is.

If you "embed" a PDF, you're essentially making a copy of that PDF file and placing it directly inside your Word document. This means the Word document itself becomes larger because it now contains all the data from the PDF. The upside is that if you send this Word document to someone else, they'll always have the PDF content right there, even if they don't have the original PDF file on their computer. It's a self-contained package when you put PDF into Word this way, which is pretty neat.

On the other hand, if you "link" to a PDF, your Word document doesn't actually contain the PDF's data. Instead, it just holds a reference, or a path, to where the original PDF file is stored. This keeps your Word document smaller. The main thing to remember with linking is that if you send the Word document to someone, they'll also need to have access to the original PDF file in the exact same location for the link to work. If the PDF moves or isn't available, the link will break. So, the choice depends on how you plan to share your document after you put PDF into Word, basically.

Putting PDF into Word as a picture?

Sometimes, you don't need to edit the PDF content, or even open it separately. You might just want to show a page or a part of a page from a PDF as a simple image within your Word document. This is a perfectly valid way to put a PDF into Word, especially if the visual appearance is more important than the text being editable. It's a quick and easy way to include visual information, you know.

To do this, you can often take a "screenshot" of the part of the PDF you want to include, or use a tool that saves a PDF page as an image file, like a JPEG or PNG. Once you have that image, you can then simply insert it into your Word document just like you would any other picture. This method is really good for preserving the exact look of the PDF, without worrying about text reflowing or formatting changes when you put PDF into Word. It's a straightforward visual approach, so.

A few tips before you put PDF into Word.

Before you go ahead and put a PDF into your Word document, there are a couple of small things that can make the whole process smoother. Thinking about these points beforehand can save you a little bit of trouble later on, which is always nice. These are just some common sense things that help ensure your document turns out the way you expect, that is.

One helpful tip is to make sure you're finished editing the PDF itself before you try to put it into Word. If you make changes to the original PDF after you've already inserted it into Word (especially if you embedded it), those changes won't automatically show up in your Word document. You'd have to insert it again. So, it's a good idea to have the PDF content finalized before you bring it over, in a way.

Also, if your PDF has many pages, consider what you want to happen when you put PDF into Word. If you insert it as an object, usually only the first page shows up. If you need all pages, you might have to convert the entire PDF to Word format first, or perhaps insert each page as a separate image. Thinking about how the original PDF's structure will translate into your Word document can help you pick the most suitable method, basically.

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